How to Compose a Thank You Email Following a Job Interview

You recently completed a job interview for a position about which you are quite enthusiastic. You are aware that you need to send your interviewers a thank-you note, but you are at a loss for words. How much information should you give? Should you email each individual you spoke with during the interview? And how should you follow up in reality?

Here are some tips on what to say in your message and what to avoid saying, along with some sample email templates. I’ll also discuss why it’s important to send a thank-you note, even if it seems like a formality. Let’s begin with the contents of your note.
How to Compose an Email of Thanks

Within 24 hours of your interview, you should send a brief, heartfelt email.

  1. Make sure you spell the interviewer’s name correctly and address the email to them. In your follow-up, refer to them as Chris if they requested it during the interview and their name is Christopher. Sending brief messages to each interviewee is a smart idea if you had more than one interview.
  2. Express gratitude for the person’s concern and time.
  3. Describe briefly what attracted you to the company. Former PwC partner and current CEO coach David Lancefield advises applicants to “call out an aspect of the conversation that was particularly interesting or share a helpful hook to help them remember what you spoke about.”
  4. Reiterate how interested you are in the position.
  5. Offer to respond to any queries.

When you’re interviewing, Lourdes Olvera-Marshall, an NYU professor of networking and career management, advises taking brief notes. In order to make your follow-up communication more impactful, jot down the name of your interviewer, the topic of your conversation, and a few key words to help you remember. She explained to me, “The thank you note starts during the interview.”
How Not to Write a Thank You Email

Avoid making these three typical blunders if you don’t want to leave the interviewers with a negative impression.

Over-intimidation of detail

Keep in mind that the message’s purpose is to express gratitude rather than to continue the conversation from your interview. “Your follow-up is not the place to add all the things you wish you had highlighted in your interview,” Olvera-Marshall advises. If you do, you can come across as being hurried or unprepared for the interview.
making demands

Everyone is busy. Requests that add more labor should be avoided. You want to come out as being simple to deal with to your interviewer.

Don’t forget to proofread your email for grammar and spelling before sending, of course. A good example of your communication is this.
Templates for Sample Thank You Emails

To get started, use the samples below, but make sure to modify them to suit your requirements.

Model 1

Subject: I'm grateful

Hello Genesa

It was fantastic to talk to you yesterday about whether or not I might work well with your team. I value your openness about the project you are working on and your description of the workplace culture at [business name]. It appears that both the team and the project have incredible potential. Being able to collaborate with you excites me. Please get in touch with us at any moment if you have any queries or wish to continue our discussion.

I'm eager to hear from you.

Happy New Year,

Model 2

Subject: I'm grateful

Hello Maria

I appreciate you taking the time to meet with me today and letting me know about some of the creative things you and your team are doing to serve your clients.

I gather from our talk that the job is excellent, the pace is quick, and despite how hard you all work, you like being together while doing it. The sense of camaraderie and the people's love for their profession were remarkable.

I also recognize that you're seeking for someone that can jump right in, doesn't require much encouragement, and is enjoyable to work with. I am certain that I fit the bill.

Please don't hesitate to get in touch with us at any time if you have any queries or wish to continue our discussion.

I'm eager to hear from you.

Model 3
Subject: I'm grateful

Greetings, Mr. Cassidy

I want to express my gratitude for coming to our meeting to talk about the financial planner position with Cascade Associates. I appreciate you revealing the background of your family business and the fact that you treat each client like a member of your own family.

I gather from our talk that upholding the tradition of excellent service is a high concern for you, and you are searching for planners who want to carry on that tradition for years to come. I have a young family of my own, as I mentioned, and I want to establish roots with a company that I can be happy to work for. The prospect of joining your team excites me.

Please don't hesitate to get in touch with us at any time if you have any queries or wish to continue our discussion.


Why Is Writing a Thank You Note Important?

Beyond just being polite, there are many advantages to following up with a message after an interview.
It forges a strong bond with the interviewer or interviewers.

Regardless of how well you did in the interview, many hiring managers cram several interviews into their already packed schedules. After the interview, a meaningful note will help you make a good impression that will stick.
It makes you more distinctive from the throng.

Sending a thoughtful thank you note improves your chances of being noticed among the competition. Only one in four candidates wrote thank-you notes following their interviews, according to one survey, despite the fact that 80% of HR managers believed these communications were useful when evaluating candidates.
It’s a chance for you to show off your professionalism and interpersonal abilities.

Telling a potential employer that you are detail-oriented and get along with others in a team is one thing; proving it is quite another. A well-written and timely thank you note demonstrates your follow-up, your capacity to effectively summarize the meeting in writing, and your understanding of the value of expressing your gratitude to others.

Your interest in the position is confirmed.

Hiring managers are aware that prospects may be in many interviews at once. Leaders are too busy to spend time on someone who isn’t interested in the position they are hiring for. A thank you note demonstrates that you are enthusiastic and interested in the position and are worth contacting.

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